LET US DO IT FOR YOU If you are in the West Sussex area and can guarantee 40 seat bookings (ie at least £120 pre-paid) we will organise a show for you: You need to give us 5 months notice to arrange the show and include it in a tour of "The Bob Eagle Music Show". At present we are at the planning stage for tours in June and September 2010 and a big Christmas show in December 2010. We will liaise with you to find a suitable date and venue We will do all the organisation for the show including refreshments in the interval, book the venue and include information about it in the advance publicity The show will be open to the public but you will have guaranteed and reserved seats for your group You will need to make the pre-payment for at least 40 seats before we book the hall - ie about 4-5 months before the event We will look to find a suitable hall with stage/platform and seating for at least 100 in the audience Your sole financial liability is the pre-payment for at least 40 seats. We take the rest of the risk of covering the costs for the whole show. We bear any loss or benefit from any profit. You can, if you wish, have a table in the hall at the event, in order to publicise your own activities,

Overall Proposal

To provide a good quality afternoon entertainment show, in a good quality hall or theatre, for older people, which contains a variety of songs and provides a good, clean and enjoyable theatrical experience.

It has the following features:

• The show to run from 2-4pm (with a 20 minute interval)
• It caters for older people (50+) but is open to all
• Admission is £3 or thereabouts, including free cup of tea in interval
• It contains songs suitable for an older audience including songs from the Shows, the Sixties, the Big Band era, the Good Old Days, the Old Ballads and more besides
• Bob performs a solo show using backing tracks and accompanying himself on the piano. The show includes a number of fun items and several songs which the audience can join in.

What you need to do?

First you need to contact Bob to establish available dates.

You need to hire a theatre or hall with the following:

• Good sized hall with comfortable seating and wheelchair access
• A clear stage with front curtains and stage lighting
• A kitchen in order to serve tea/coffee etc during the interval
• You need to supply the tea/ coffee/ milk/ sugar/ orange squash/ biscuits etc but you will want to make use of the urn, kettles, plates, cups, saucers and tea-spoons in the kitchen

You need to hire the hall at least for 4 hours from 1245-1645. The audience pays at the door unless you can arrange any pre-booking system. The show runs from 2-4pm with a 20 minute interval from 1450-1510 during which you provide the tea/ coffee/ orange squash and biscuits (which is included in the ticket price).

Bob will arrive at 1245 to set up. The audience will probably start to arrive at 1330. You should plan to have them all out and to have packed up well before 1645.

Bob will bring his own PA system and keyboard – all of which has been PAT tested (and passed), unless the Hall has a good PA system installed.

You will need 2 tables: one inside the hall by the door to act as a box-office for people to pay as they come in. The other at the side or back of the hall for sale of Bob's CDs during the interval. You may also like to set up a table or stand with general information for older people or invite a local charity to do so.

Seats should be set out in theatre style rows. The audience can sit where they like – there will be no allocated seat numbers - unless you are able to sell tickets in advance.

You should plan to dim/turn off the lights in the main hall during the performance and draw any window curtains to darken the auditorium. The stage would then be lit by stage lights. A lighting operator to provide stage lighting variations would be good.

Whether to have a pre-booking Box Office

Generally you will want to sell tickets at the door. If you are able to operate a box-office where tickets can be purchased or booked in advance you will need to set out the address and/or telephone number and opening hours on any publicity. Much depends on whether you think the show is likely to sell out.

How to publicise the Show

Publicity is key to making the show known to a wide group of people. Flyers are helpful. Bob can provide an A5 design - press here for an example. And if possible try to get suitable (free) adverts or articles placed in local papers, magazines, brochures etc that are widely circulated to the target audience. Send material to local groups and residential care homes. Ask if you can place flyers in the library and local shops. Bob is willing to provide a photo and do a press interview for the local newspaper. If it is a one-off event see if the Mayor of local dignitary is available to come.

Travel arrangements

The aim is to locate the show in a location which older people can access. But if possible it would be helpful to contact any local transport providers for the elderly. In some cases they might be able to offer to pick people up and tranport them to the theatre/ hall for a 2pm start and be available to collect at 4pm.

Budget issues

You need to budget for the following costs:

• Hire of hall/theatre, stage and kitchen from 1245-1645
• Publicity material - 1000 flyers cost ~£70
• Tea/ coffee/ milk/ orange squash/ sugar/ biscuits
• 2 or 3 Boxes of chocolates as prizes in the free prize draw which Bob will draw immediately after the interval
• Bob's fee and travel costs